• Contract Administrator

    Posted Date 1 month ago(10/31/2018 11:34 AM)
    ID
    77176
    # of Openings
    1
    Recruiter
    Jehan Ghafari
    Category
    Purchasing / Procurement
    Recruiter Email
    jghafari@gogtech.com
    Job Location
    US-TX-Freeport
  • Responsibilities

    The Contract Administrator supports the EPC Contract Manager to ensure the contract preparation, execution, and closure meet the project defined requirements and contract compliance.

     

    Specific responsibilities from contract formation, implementation, and closure include:

    • Pre-qualification of contractors
    • Arrange Invitation To Bid (ITB) distribution
    • Request For Proposal (RFP) preparation support & issue to supplier
    • Handle bid process and manage correspondence from suppliers including meetings and site visit/acces
    • Manage verification of subcontractor bids
    • Manage commercial communication and coordination with owner and suppliers
    • Bid tabulation and bid summary
    • Coordinate Owner & Supplier responses
    • Prepare Bid Proposal for review and clarification
    • Ensure proper documentation to support a requisition for Purchase Order (PO)
    • Ensure proper Deligation Of Authority (DOA) in place before issuing PO
    • Manage post award administration to ensures Contractor complies with contract terms/conditions, pricing and Personal Authority Approval Form (PAAF)
    • Manage/administrate Work Element Release (WER)
    • Ensures alignment of the Contractor with the Award Package
    • Ensures alignment of the Contractor with the Project Execution Plans
    • Prepare change order and claim discussions
    • Support a Contract Coordinator with invoices verification/approval administration
    • Work closely with a Construction team at the site to ensure the most effective field administration of the contracts
    • Ensure records of contract related documents properly organized and ready for corporate audit compliance
    • Support contractors as appropriate per T/C and invoicing/payment instructions
    • Collect data and prepare report and closure out the contracts

    Qualifications

    General Knowledge Required

    • Basic knowledge of EPC services work processes and GPM
    • General Purchasing Policies and Procurement work process.
    • Appreciation of Teamwork and Awareness of project key stakeholders
    • Network communication techniques
    • Understanding of Business Law
    • Awareness of EPC Market
    • Government Regulations
    • Contracts and Licenses
    • Area Craft Labor availability and productivity
    • Project Final Cost Forecast
    • Rate of Purchase Order Commitments
    • Rate of Vendor Information Flow
    • Information and Communication Flow
    • Staffing Needs and Adjustments
    • Tax Issues
    • Import / Export Requirements
    • Export Control Requirements
    • Local Material Availability

     

     

    Skills Required

    • Project Organization
    • Verbal and Written Communications
    • Market understanding
    • Team building
    • Virtual teamwork
    • Excel, Word, PowerPoint and SAP

     

    Critical Success Factors

    Demonstrated leadership abilities to resolve issues and teamwork skills Must work well with all parties to understand the processes, identify gaps, investigate root causes, and initiate process improvements. Excellent oral, written communication and organizational skills. Understanding of internal work processes that interface with Capital Purchasing.  Utilization of data analysis skills to effectively identify value opportunities.

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