• Coordinator

    Posted Date 3 weeks ago(7/26/2018 2:11 PM)
    # of Openings
    Deborah Nickell
    Production / Maintenance
    Recruiter Email
    Job Location
    US-CA-Palo Alto
  • Responsibilities

    • Non-Project specific "Bulk" Item Ordering; Crib Maintenance 
    • Coordinate and order, submitting requisitions,and interfacing with all vendors with business at the Greenfield Labs campus.
    • Invoice and cost responsibilities.
    • Project specific ordering by VISA, PO and Check Requests.
    • Monitor central email account.
    • SPOC for Food Service – Aramark/Bon Appetit, Review invoices and spending. Review and edit product par levels to balance customer-budget.
    • Office supplies – order bulk items for Greenfield Labs staff – all paper, plus misc
    • Departmental GPIRS shippers.
    • Prepare and complete all Shippers for Building Services. Also, backup employee for HazMat shippers. USDOT trained.
    • Coordinating and updating as needed the suite of web sites for Greenfield Labs 'Building Services'.
    • Designated 'owner' of the dept W-drive shared area. This includes programming SharePoint pages, gathering information from department for additions/deletions/changes
    • Asset Tracking.
    • Contact person for Property Accounting within R&A (Palo Alto only).
    • Help with annual verification of assets (Palo Alto only).
    • Meeting minutes, scheduling, documents, etc. for R&A Safety Committee, Crib User's Committee, Building Services Meetings with key customers (as needed)
    • Monthly review of VISA purchases, billings and payments for Building Services reconciliation.
    • Prepare monthly statement reconciliations via TER system, to FM procedures/policies
    • Quarterly review and change request for NetBadge, GFL card access control.
    • Weekly supply checks of cribs, supply closets, etc.
    • Support regular safety walks
    • Assist for Greenfield Labs Special Events, e.g. "Technology Show", Board of Directors Meeting/s, V.I.P. visits.
    • Prepare for annual MCRP Audits, for card access, key control, etc. – as required. Interface with our client as needed.
    • Support IC during emergencies, act as member of GFL evacuation team. Coordinate DRIM & SPOC for GIS






    • Experience with the Access/Excel database systems.
    • VISA-FAB accounting and reconciliation.
    • Ability to multi-task & take direction from multiple sources.
    • Knowledge of MS-Office
    • Experience and/or the ability to learn the VISA/FAB/TER system, MS-Office, and other related client software (CPARS, GPIRS).
    • The ability to work well with others, as a team member in the service field of Building Services, and the ability to follow through on orders from various bosses and employee's with a good attitude.
    • Ability to perform under stressful work situations.
    • Ability to prioritize tasks.


    Preferred Qualifications


    • SharePoint awareness, including basic page setup




    • High School with documented training in MS-Office


    Preferred Education


    • Associates (in Business)



    G-TECH Services, Inc. is a leading certified recruitment and placement firm that specializes in providing highly skilled staff in technical fields such as engineering, IT, procurement, finance and accounting. We have well-established relationships with some of the most respected companies in the country and know our clients’ job requirements and corporate cultures. Once we understand your experience and career aspirations, we aim to connect you with the right opportunity.

    At G-TECH, we embrace a personalized approach to professional staffing, recognizing the important link between employee and employer satisfaction. We work tirelessly to connect qualified job seekers with positions that align with their career goals, skillsets and personalities. Upon placement, we support our employees throughout the duration of their assignments, providing them with a direct point of contact who serves as a dedicated advocate and sounding board. As our employees can attest, this approach is consistently effective in bettering the contract employment experience.

    At G-TECH, our mission is simple: we are dedicated to connecting great people with great places to work.


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