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Workload Efficiency and Quality Management for MST's and/or Transactions
Adhere to the agreed cycle times between Engineering Solutions (ES) and GCP.
Monitor quality of documents submitted by ES and provide work process guidance.
Ensure documents submitted to internal partners, stakeholders, and suppliers comply with GCP quality standards.
Understand Delegation of Authority for Spend and Commit including override approval process.
Identify, analyze and resolve supply and transactional procurement issues (purchasing and payables). Involve other purchasing team roles if required.
Contribute to work process improvements.
Functional Mailboxes and MST Package Processing
Monitor functional mailboxes for new incoming MSTs.
Enter MST/Purchase Order information into tracking database.
Inquiry and Bids
Prepare bid lists and create inquiries for capital equipment and materials.
Ensure material requisition (MST package) and competitive bid process is followed for each requisition as called for in the project supply plan.
Purchase Order Write-ups & Finalizations
Enter Purchase Order into purchasing system.
Update existing orders with addenda.
Input and distribute purchase orders and addenda in accordance with project instructions.
Set up purchase orders in the Progress Billing Management System.
Training & Expertise
Provide training for eMST process, purchase order/addendum input processing.
Guide and assist internal partners. Be the knowledgeable focal point for supplier and internal partner transactional procurement issues.
High level of skill utilizing the purchasing systems
Excellent communication and teamwork skills
Fluent in MS Office, Outlook
Initiative and proactive self-management
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